BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Approve Sole-Source On-Call Agreement with Vena Solutions, Inc., for On-Call Enhancements and Support Services for the Capital Improvement Program Development Project, Project Nos. 00074033, 00074038, and 60221001, CAS File No. 5027, for an Amount Not-to-Exceed $302,000.
End
RECOMMENDATION:
Recommendation
Approve a Sole-Source On-Call Agreement with Vena Solutions, Inc., for On-Call Enhancements and Support Services for the Capital Improvement Program (CIP) Development Project, Project Nos. 00074033, 00074038, and 60221001, CAS File No. 5027, for a not-to-exceed total of $302,000.
Body
SUMMARY:
The Santa Clara Valley Water District (Valley Water) implemented a cloud-based budget and capital planning system in 2017 that allowed Valley Water to replace its outdated CIP and budget software to streamline processes for capital project planning. The implementation Agreement A4020A, enacted on September 13, 2016, with Vena Solutions, Inc., was for this purpose.
While the initial implementation is complete, further improvements to the software have been identified. This proposed Agreement will allow the consultant to provide enhancements, upgrades and improvements to data transfer, depiction and presentation, and improvements to technical requirements on an as-needed basis.
Staff recommends entering into the Agreement to provide support to Valley Water's CIP and Budget Office staff. The Agreement has a term of two years.
The Agreement with Vena Solutions, Inc. will be for a not-to-exceed fee of $302,000. Consultant will deliver task-order-based services and support for the CIP module throughout the term of the Agreement. On-call services could also include interface optimization after the implementation of Valley Water's new Enterprise Resource Planning (ERP) system. This Agreement will not overlap with the existing Software as a Service (SaaS) Master Subscription Agreement for maintenance and licensing.
This Agree...
Click here for full text