BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Discuss Conducting Board and Committee Meetings in Consideration of the COVID-19 Pandemic and Current Shelter in Place Orders.
End
RECOMMENDATION:
Recommendation
A. Discuss parameters for Conducting Board and Committee Meetings in consideration of the COVID-19 Pandemic and current Shelter in Place Orders; and
B. Provide direction to staff.
Body
SUMMARY:
This item allows the Board to discuss the necessity of and methods to use for conducting Board and Board Committee meetings moving forward during this unprecedented time and provide clear direction to staff.
Background
On March 18, 2020, in response to Governor Newsom's Executive Order authorizing local legislative bodies to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the legislative body, and in compliance with State of California (State) and Santa Clara County's (County) current Shelter in Place Orders, the Board took the following action:
1. Limited closed sessions to those items that allow the Board to retain a CEO in a timely manner to ensure the continuity of leadership guiding the District through the impacts of this COVID-19 crisis, and other items that are necessary for the financial stability of the District;
2. Cancelled scheduled Board meetings from March 19, 2020 through April 27, 2020, consolidating all necessary business items onto the April 28, 2020 agenda and April 29th special Board Budget Hearing session;
3. Agreed to conduct necessary Board meetings via teleconferencing and/or electronically;
4. Cancelled all Board Committee meetings through the end of April;
5. Reserved ability to call for Special Meeting for urgent items, if needed.
Since this action, the State and County have extended the Shelter in Place Order to May 3, 2020, with a possibility it may be extended even longer.
During the March mee...
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