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File #: 20-0587    Version: 1 Name:
Type: Board of Directors Item Status: Agenda Ready
File created: 7/9/2020 In control: Board of Directors
On agenda: 7/28/2020 Final action:
Title: Discuss Conducting Board and Committee Meetings in Consideration of the COVID-19 Pandemic and Current Santa Clara County Health Officer's Risk Reduction Order.
Attachments: 1. Attachment 1: SCC Health Officer Order
BOARD AGENDA MEMORANDUM


SUBJECT:
Title
Discuss Conducting Board and Committee Meetings in Consideration of the COVID-19 Pandemic and Current Santa Clara County Health Officer's Risk Reduction Order.


End
RECOMMENDATION:
Recommendation
A. Discuss parameters for conducting Board and Committee meetings in consideration of the COVID-19 Pandemic and current Santa Clara County Health Officer's Risk Reduction Order; and
B. Provide direction to staff.


Body
SUMMARY:
This item allows the Board to discuss the necessity of and methods to use for conducting Board and Board Committee meetings moving forward during this unprecedented time and provide clear direction to staff.

Background
At the June 9, 2020 Board meeting, in response to the State of California (State) and Santa Clara County's (County) then Shelter in Place Orders, the Board took the following action:

1. The Board would hold only the regularly scheduled monthly Board meetings for the duration of any State or County Shelter in Place Order, including any order date modifications;
2. Reserved ability to call for Special Board Meetings for urgent items, if needed;
3. Cancelled all Board Committee meetings for the duration of any State or County Shelter in Place Order, except for those Joint Board Committees that are required to convene to meet Joint Agreement provisions; and
4. If a subject assigned to a Board Committee requires action prior to the Shelter in Place termination, the Committee Chair would work with the Board Chair to either schedule a Committee meeting or place the item on the Board's agenda.

Effective Monday, July 13, 2020, the Shelter in Place order is superseded by the Santa Clara County Health Officer's Risk Reduction Order (Attachment 1) which lifts the shelter in place order but still strongly discourages gatherings of any size outside of a single household, and prohibits gatherings occurring indoors unless it involves no more the 20 people or 1 person per 200 square feet of space ac...

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Notice to Public:

The Santa Clara Valley Water District publishes meeting agendas two Fridays prior to regular meetings, and publishes amended and special meeting agendas one Friday prior. During the process of amending an agenda, individual links to Board Agenda Reports may not be available. In these cases, please reference the “Full Agenda Package” instead.