BOARD AGENDA MEMORANDUM
SUBJECT:Title
Receive an Overview of the Annual Capital Improvement Program Process and Integrated Financial Planning Schedule for Capital Projects, and a Review of the Currently Unfunded Projects.
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RECOMMENDATION:Recommendation
A. Receive an overview of the Annual Capital Improvement Program Process and Integrated Financial Planning Schedule;
B. Review the list of Currently Unfunded Capital Projects; and
C. Provide feedback as necessary.
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SUMMARY:
The annual update of the Capital Improvement Program's (CIP) Five-Year Plan includes project plan updates for all existing capital projects and a Validation Process to review and evaluate potential new capital projects for inclusion in the CIP, along with review points for the CIP Committee and decision points for the Board. A presentation that shows the steps in detail, along with an integrated financial planning schedule, is included in the Annual CIP Process PowerPoint (Attachment 1).
Annual CIP Process Overview
Each year, Santa Clara Valley Water District (Valley Water) staff can submit new projects for consideration for inclusion into Valley Water's CIP. For each potential new project, staff develops a business case to compare capital, noncapital, and non-asset alternative solutions; evaluates the lifecycle costs of these solutions; and identifies a recommended solution that minimizes lifecycle cost while balancing service levels and risk.
In May through September, staff submits the business case for review by their respective Deputy Operating Officer (DOO) or Deputy Administrative Officer (DAO). If staff's respective DOO/DAO approves the project, it is submitted to the CIP coordinator. Simultaneously, project managers update their existing capital projects to reflect changes to scope, schedule, and project cost/planned expenditures, which must also be approved by the respective DOO/DAO.
Between October and November each year these newly-proposed, initially validated ...
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