BOARD AGENDA MEMORANDUM
Government Code § 84308 Applies: Yes ☐ No ☒
(If “YES” Complete Attachment A - Gov. Code § 84308)
SUBJECT: Title
Review the Board Committees and Approve the 2025 Board Committee Appointments.
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RECOMMENDATION: Recommendation
A. Review, revise if necessary, and approve individual Board Committee purpose descriptions;
B. Create or disband Board Committee(s), as necessary;
C. Review and approve the proposed 2025 Board Committee appointments as submitted by the 2025 Board Chair; and
D. Appoint new Board Committee Representatives, as necessary.
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SUMMARY:
This item enables the 2025 Board Chair to nominate Board Members to committees for consideration and approval in accordance with the Board Governance Policy, Governance Process 9-Board Committee Structure.
Board Governance Policies
The Board’s Governance Policies Governance Process 8 - Board Committee Principles states:
The Board may establish the following type of Board Committees to assist it with policy advice, District Mission implementation, respective expertise, and, very importantly, to help produce the link between the District and the community:
Board Standing Committee - A Committee created by ordinance, resolution, or formal action of the Board comprised of less than a quorum of the Board and/or external members having continued subject matter jurisdiction, or a meeting schedule fixed by ordinance, resolution, or formal action. Annually, the purpose of an established Standing Committee will be reviewed to determine its relevance.
Board Ad Hoc Committee - A Committee comprised of less than a quorum of the Board and/or external members having a limited term to accomplish a specific task is established in accordance with the Board Ad Hoc Committee Procedure (Procedure No. W723S01) and will be used sparingly. Annually, the purpose of an established Ad Hoc Committee will be reviewed to determine its relevance.
In keeping with the Board’s broader focus, Board Committees will not direct the implementation of District programs and projects, other than to receive information and provide advice and comment.
Accordingly:
8.1. When used, Board Standing Committees and Board Ad Hoc Committees will be established to reinforce the wholeness of the Board’s job and to never interfere with delegation from the Board to the BAOs.
8.1.1. Board Standing Committees and Board Ad Hoc Committees are established for a specific purpose as defined by the Board. The committees’ purpose may also include a definition in authority and limitation in duration. Expectations and authority will be carefully stated in order not to conflict with authority delegated to the BAOs.
8.1.2. Board Standing Committees and Board Ad Hoc Committees will communicate directly with the Board and will not exercise authority over employees. Therefore, because the BAOs work for the full Board, they will not be required to obtain approval of a Board Standing Committees or Board Ad Hoc Committee before an executive action.
The 2025 Board Chair’s proposed Committee appointments will be presented in a supplemental memorandum on Friday, January 10, 2025.
ENVIRONMENTAL JUSTICE AND EQUITY IMPACT:
There are no environmental justice and equity impacts associated with the 2025 Board Committee Appointments. This action is unlikely to or will not result in human health or environmental effects and is not associated with an equity opportunity.
FINANCIAL IMPACT:
There is no financial impact associated with this item.
CEQA:
The recommended action does not constitute a project under CEQA because it does not have the potential for resulting in direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
*Supplemental Board Agenda Memo
*Supplemental Attachment 1: 2025 Board Committee Appointments
UNCLASSIFIED MANAGER: Manager
Max Overland, 408-630-2749