BOARD AGENDA MEMORANDUM
Government Code § 84308 Applies: Yes ☐ No ☒
(If “YES” Complete Attachment A - Gov. Code § 84308)
SUBJECT:
Title
Board of Directors Fiscal Year 2025 Work Plan Session.
End
RECOMMENDATION:
Recommendation
A. Participate in the Board of Directors Fiscal Year 2025 Work Plan Session to review goals, objectives, and focus areas for Fiscal Year 2024-2025 (FY25);
B. Receive an overview of the Capital Improvement Program (CIP) Development, Board, and Community Engagement Processes;
C. Receive staff recommended changes to the FY25 Board Work Plan; and
D. Assign the Board Policy and Planning Committee to review collected information and work with staff to develop a Draft FY25 Board Work Plan for Board review and approval.
Body
SUMMARY:
Since 2016, the Board has conducted an annual planning session to develop goals and objectives for the Board’s focus, engagement, and monitoring for the following fiscal year. The purpose of the Board of Directors Fiscal Year 2025 Work Plan Session is to discuss pertinent issues and provide strategic direction to develop the Fiscal Year 2024-2025 (FY25) Board Work Plan.
The meeting will be facilitated by Roger Jackson, President and CEO of RJ Jackson Company, a consulting firm that specializes in executive coaching, board development, and strategic planning. Mr. Jackson has made major impacts on the lives of individuals and organizations on the local, state, and national levels as a teacher, coach, high school principal, higher education administrator, congressional chief of staff, non-profit executive, and award-winning author with numerous organizations including the YMCA and the NAACP. Mr. Jackson also facilitated the Valley Water Board of Directors Board Governance and Diversity Training on April 2, 2024.
In preparation for the Board of Directors Fiscal Year 2025 Work Plan Session, Mr. Jackson administered a Strengths, Weaknesses, Opportunities, and Threats (SWOT) assessment through an online survey of Valley Water’s Leadership Team (LT) as well as an online survey of the Board of Directors. A high-level summary of the results from the Leadership Team SWOT survey is included in the attachments (Attachment 1). Mr. Jackson also had conversations with the Board Chair, Vice Chair and Chief Executive Officer to clarify priorities for discussion and to review the meeting Agenda.
Additionally, in response to Board questions, discussion, and feedback, staff has prepared an overview of the Capital Improvement Program (CIP) Development, Board, and Community Engagement Processes (Attachment 2).
Staff have also prepared recommended changes to the FY25 Board Work Plan for the Board’s consideration (Attachment 3).
Meeting Agenda
1. Connection Activity and Agenda Review
2. Message from the Board Chair
3. Message from the Chief Executive Officer
4. Strengths, Weaknesses, Opportunities, and Threats (SWOT) FY25
5. CIP Review and Discussion
6. Connection Activity II
7. FY25 Work Plan Review and Discussion
8. Final Thoughts/Next Steps
9. Closing Remarks
Next Steps
Staff recommends the Board assign the Board Policy and Planning Committee to review information and input from Board Members during the Board of Directors Fiscal Year 2025 Work Plan Session and develop a Draft FY25 Board Work Plan in collaboration with staff for review and approval by the full Board.
ENVIRONMENTAL JUSTICE AND EQUITY IMPACT:
There are no environmental justice and equity impacts associated with conducting the Board of Directors Fiscal Year 2025 Work Plan Session. This action is unlikely to or will not result in adverse impacts and is not associated with an equity opportunity.
FINANCIAL IMPACT:
There is no financial impact associated with this item.
CEQA:
The recommended action does not constitute a project under CEQA because it does not have the potential for resulting in direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
Attachment 1: LT SWOT Summary
Attachment 2: CIP PowerPoint
Attachment 3: Draft FY25 Board Work Plan
*Handout 2.1-A: Work Plan PowerPoint
UNCLASSIFIED MANAGER:
Manager
Rick Callender, 408-630-2017