BOARD AGENDA MEMORANDUM
SUBJECT:
Title
District’s Capital Improvement Program Fiscal Year 2016-17 Progress Report for Watersheds Capital Projects.
End
RECOMMENDATION:
Recommendation
A. Receive information from staff on the FY2016-17 Capital Improvement Program (CIP) progress reports for key Watersheds Capital Projects; and
B. Approve adjustments to the Safe, Clean Water and Natural Flood Protection Program (SCW Program) schedules for four Watersheds projects.
Body
SUMMARY:
The District plans, manages, and implements capital improvements to comply with the Board’s Ends Policies and Executive Limitations. Program plans or master plans are developed to achieve the results established by the Ends Policies. These plans then become the basis for staff to develop and propose individual capital projects that become part of the District’s Five-Year Capital Improvement Program (CIP).
The FY2017-21 CIP includes a total of 65 capital projects. Of these, 27 are Watersheds Capital projects. The total value of the CIP is $4.2B. Watersheds projects contribute $1.2B to the total CIP. Table 1 presents, by CIP category, the number of active FY17 projects, the Board-approved FY17 budget, and actual expenditures through December 31, 2016 (FY17-Q2).
Table 1
FY17 Active CIP Projects, Budgets, and Expenditures
by Category through FY17-Q2
|
CIP Category |
No. of Active Projects |
FY17 Budget ($ Million) |
FY17 Expenditures ($M) thru 12/31/16 (% of budget) |
|
Water Supply |
30 |
$143.8 |
$72.4 (50%) |
|
Flood Protection |
19 |
$232.0 |
$64.1 (28%) |
|
Water Resources Stewardship |
8 |
$8.5 |
$0.6 (7%) |
|
Buildings & Grounds |
3 |
$ 8.1 |
$1.0 (12%) |
|
Information Technology |
5 |
$ 8.3 |
$1.1 (13%) |
|
Total |
65 |
$400.7 |
$139.2 (35%) |
Key Capital Projects
Table 2 presents the project delivery phase and FY17 second quarter status of twelve (12) key Watersheds Capital projects’ milestones. Staff will discuss these in greater detail in their presentation (Attachment 1).
Table 2. FY17-Q2 Status of Watersheds Capital Projects
|
No. |
Key Capital Projects |
Project Milestone(s) |
Status |
|
Flood Protection |
|
1 |
Llagas Creek-Upper, Buena vista Ave to Llagas Rd |
1. Acquire Resource Agency Permits - 12/2016 2/2017 7/2017 2. Complete Acquisition of Rights-of-Way Phase 1 (Reach 4, 7A, and Lake Silveira) - 12/2016 6/2017 7/2017 3. Begin Phase 1 Construction - 6/2017 12/2017 4. Complete Phase 2 Design Documents - 6/2017 12/2017 |
1. Adjusted 2. Adjusted 3. Adjusted 4. Adjusted |
|
2 |
Berryessa Creek, Lower Penitencia Ck to Calaveras Blvd - Phase 2 |
1. Begin In-Channel Construction - Complete 2. Winterize Channel - Complete 3. Advertise Berryessa Phase 2B (Lower Calera Creek) - 4/2017 4/2018 4. Award Berryessa Phase 2B (Lower Calera Creek) - 6/2017 6/2018 |
1. Complete 2. Complete 3. Adjusted 4. Adjusted |
|
3 |
Lower Penitencia Ck Improvements, Berryessa Ck to Coyote Ck |
1. Complete 30% Design - Complete 2. Conduct Draft EIR Public Meeting - 1/2017 5/2017 3. Complete Final EIR - 4/2017 8/2017 4. Complete 60% Design - 4/2017 |
1. Complete 2. Adjusted 3. Adjusted 4. Adjusted |
|
4 |
Guadalupe Rv-Upper, Southern Pacific Railroad to Blossom Hill Road (R7-12) |
1. Complete Design of Reach 7 (USACE) - 3/2017 12/2017 2. Begin Construction (USACE) - 6/2017 6/2018 3. Continue acquiring rights-of-way for Reachs 7-11 - Ongoing |
1. Adjusted 2. Adjusted 3. Ongoing |
|
5 |
Berryessa Ck, Calaveras-I-680 |
1. Coordination of Construction Activities with USACE - 6/2017 |
1. On Target |
|
6 |
Upper Penitencia Ck, Coyote Ck to Dorel Dr. |
1. Complete Draft GRR/EIS* - 6/2017 |
1. Adjusted |
|
7 |
San Francisquito Creek, SF Bay to Searsville Dam & SF Bay to Middlefield Road |
1. Final Channel Improvement Design - 6/2017 4/2018 2. Draft EIR for HWY 101 to Searsville Dam - 6/2017 9/2017 3. Tentatively Selected Plan by USACE - 6/2017 9/2017 4. Complete Year 1 Construction Activities - 6/2017 |
1. Adjusted 2. Adjusted 3. Adjusted 4. On Target |
*General Re-Evaluation Report/Environmental Impact Statement
|
No. |
Key Capital Projects |
FY17 Milestone(s) |
Status |
|
Flood Protection (continue) |
|
8 |
Permanente Creek |
1. Advertise and Award contract for construction of detention basins (Rancho San Antonio & McKelvey) - Complete 2. Advertise for construction of Channel Improvements -5/2017 Complete 3. Award construction contract for Channel Improvements -5/2017 4. Complete year one and begin year two construction of detention basins (Rancho San Antonio & McKelvey) - 6/2017 |
1. Complete 2. Complete 3. On Target 4. On Target |
|
9 |
San Francisco Bay Shoreline EIA 11 & EIAs 1-10 |
1. EIA* 11 Local Cost-Share to USACE/Coastal Conservancy - 6/2017 2. EIAs 1-10 Preliminary Feasibility Study Report - 2/2017 3. EIAs 1-10 Next Study Steps - On Target |
1. On Target 2. Complete 3. On Target |
|
|
|
|
|
|
|
|
|
|
|
10 |
Sunnyvale East and West Channels |
1. Submit Permit Applications - 9/2016 12/2016 2/2017 2. Receive Permits - 4/2017 12/2017 |
1. Adjusted 2. Adjusted |
|
Water Resources Stewardship |
|
1 |
Almaden Lake Improvements |
1. Complete Preliminary to 30% Design - 12/2016 9/2017 2. Conduct Draft EIR** Public Meeting - 3/2017 6/2017 |
1. Adjusted 2. Adjusted |
|
2 |
Feasibility Studies (Ogier, Metcalf, prioritizing removal of Stevens Creek Fish Barriers) |
not applicable |
not applicable |
*Economic Impact Area
**Environmental Impact Report
Key Watersheds Capital Projects
There are 12 Key Watersheds Capital Projects as summarized in Table 2. Several key watershed projects are on target and have proceeded to the construction phase. Other key watershed projects are experiencing delays due to issues with regulatory permitting, property acquisitions, and high stakeholder engagement requiring schedule adjustments.
Below is the status update for each Watersheds capital category, highlighting FY17 construction and consultant contracts
Flood Protection Capital Projects
There are currently nine (9) SCW Program flood protection capital projects (which include projects originally funded by the SCW Program’s predecessor, the Clean, Safe Creeks and Natural Flood Protection (CSC) Plan), and ten (10) flood protection projects funded by the District’s one (1) percent ad valorem property tax with a total FY17 budget of $232M. All of these projects have the primary objective of providing natural flood protection for residents, businesses and visitors.
Construction Contracts. FY17-Q1 and Q2, two (2) Flood Protection project construction contracts were awarded and three (3) more are expected to be
Awarded in FY-17. The estimated value of these five (5) contracts is $58M.
Consultant Contracts. None
Water Resources Stewardship Capital Projects
There are currently six (6) active Water Resources Stewardship projects with the primary objectives of protecting and enhancing watersheds and natural resources, and improving the quality of life in Santa Clara County. The total FY17 budget for these projects is $8.5M.
Construction Contracts. None
Consultant Contracts. None
Adjustments to SCW Program Schedules
Capital project schedules change due to various factors including additional time for evaluation, time to work with external stakeholders on design concepts, changed site conditions, limited annual funding allocations from the federal budget on federal projects, and time for regulatory agencies to review and process construction permit applications.
To keep the Board informed and seek Board approval of SCW Program schedule adjustments to Program identified completion dates, staff includes SCW Program schedule adjustments in the annual progress report for capital projects.
As referenced in the staff presentation and noted in Attachment 1, there are adjustments to SCW Program schedule completion dates. As required by the SCW Program, staff is recommending the Board approval of these adjustments for the following projects:
Fish Habitat and Passage Improvement (D4):
The original project schedule indicates an estimated completion date of FY19, however, based upon the different Key Performance Indicators (KPI), staff is recommending separating the schedules. For KPI 1, planning and design for two creek/lake separation projects, the estimated completion date is FY19. For KPI 2, construction of one creek/lake separation project, the construction schedule will be determined when the Board selects which of the two projects will be constructed.
Staff also recommends combining the remaining schedules for KPI’s 3-5 (fish passage improvements, study of all major steelhead streams, and installation of large woody debris and or gravel, respectively), with a completion date of FY28 to allow sufficient time to complete the studies and implement the improvements.
South Bay Salt Ponds Restoration (D8):
The original project schedule estimates a completion date of FY17, however, placing sediment is a long-term need. This project pays for the construction of road improvements that are needed when the placement site for depositing sediments from our Stream Maintenance Program moves from one location to another. Sediments have been deposited at Pond A8 for several years and it is expected that this site will need sediments for several more years. When a new placement site is needed, roads must be constructed or reinforced to support the heavy equipment that transports the sediment. The move to a new site is expected every 3 to 5 years depending on the size of the site and the amount of sediment available for placement. Staff is recommending that the D8 schedule be extended for the duration of the SCW Program to end in FY28.
Upper Llagas Creek Flood Protection, Buena Vista Avenue to Wright Avenue (E6):
The original project schedule indicated an estimated Phase 1 construction completion date of December 2016 (FY17). In 2010, the District assumed the Project lead from U.S. Army Corps of Engineers (USACE) - Civil Works due to lack of federal funding. The District completed the Project Environmental Impact Report (EIR) that was certified in June 2014 and which was a prerequisite for the District to acquire over 100 properties (Phase 1- 41 parcels, Phase 2-60+ parcels), including the remaining need to acquire Lake Silveira (on-site compensatory mitigation) from County Parks and Recreation.
The District has completed the Phase 1 design (100%) and the Phase 2 design is at 95%. The District has submitted all the required permit applications and is currently in consultation with the various regulatory agencies to obtain the required permits. Before a USACE - Regulatory permit can be negotiated/issued, the USACE needs to finalize their Project Environmental Impact Statement (EIS). All the above items were factors in the Phase 1 construction start date being delayed. It is currently estimated that Phase 1 construction will begin construction in FY18, with Phase 1 completion of the flood protection improvements by FY20. Phase 2 construction is currently estimated to begin in FY19 and be completed by FY22. Accordingly, staff recommends adjusting the SCW E6 schedule completion date to FY22.
San Francisco Bay Shoreline Study (E7):
The original project schedule estimates a completion date of FY19. Due to uncertainties with the permitting process, the need to coordinate with the Union Pacific Railroad and the City of San José, as well as the risk of not receiving continued federal funding, staff is recommending that the E7 completion date, for both Key Performance Indicators, be extended to FY28.
FINANCIAL IMPACT:
The recommended action has no financial impact.
CEQA:
The recommended action does not constitute a project under California Environmental Quality Act (CEQA) because it does not have a potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
Attachment 1: PowerPoint
UNCLASSIFIED MANAGER:
Manager
Ngoc Nguyen, 408-630-2632