BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Consultant Agreement with TODD Groundwater to Provide Planning Services for the Safe Clean Water Project (D4) Ogier Ponds Feasibility Study - Project No. 26042002 (District 1).
End
RECOMMENDATION:
Recommendation
Approve the Consultant Agreement with TODD Groundwater for planning services for the Ogier Ponds Feasibility Study, for a not-to-exceed amount of $257,445.
Body
SUMMARY:
The Watershed Stewardship Planning Division has entered into Memorandum of Agreement (MOA) with the Santa Clara County Parks Department (SCC Parks) to evaluate the feasibility for removal of Ogier Pond Quarry Complex from the main stem of Coyote Creek. The final MOA was executed March 1, 2016. The District’s Safe Clean Water and Natural Flood Protection (SCW) special parcel tax, Priority D, project D4 Fish Habitat and Passage Improvement Project (Project), will fund the feasibility of separating the artificial instream impoundment from the creek utilizing a stepwise, integrated planning approach.
The approximately 368 acre site is owned in fee by SCC Parks. Due to lack of funding to evaluate the feasibility of creek restoration, SCC Parks is agreeable to the evaluation of the site for use as a water supply/flood attenuation facility as long as SCC Parks’ primary objective for recreational use is maintained (if the site is deemed feasible for pond separation and creek restoration). With that premise in mind, staff began an investigation into the feasibility of a “joint use facility” for environmental enhancement, recreation, groundwater recharge, and/or flood attenuation benefits that could be attained from separation of the ponds and realignment of the creek channel.
The Consultant Agreement being presented here for Board approval is one element of the larger feasibility study. The information obtained through execution of this that agreement, a recharge analysis and development of a water budget, will be integrated into the larger analysis for flood attenuation and environmental benefit and presented to both SCC Parks and District management for further consideration in the summer of 2017.
On June 9, 2016 staff published a Request for Proposals (RFP) on the District’s Contract Administration System (CAS) for engineering and hydrogeologic services and distributed to firms self-registered list of HE-10 Hydrologic Engineering with 140 firms and the WQ-20.A Hydrogeologic/Groundwater Modeling and Supply Investigations list with 100 firms. During the four-week advertisement period, staff issued two addendums to clarify details in the RFP and to respond to clarification questions received from interested consultants. No oral interviews or pre-proposal meeting was held for this RFP.Five proposals were received by the proposal submittal deadline of July 7, 2016.
A Consultant Review Board (CRB) consisting of 5 subject matter experts from the District’s Watershed and Water Supply Divisions, and one external subject matter expert from the SCC Parks evaluated and ranked the five firms that submitted a proposal. The rankings were then tabulated with TODD Groundwater having ranked as the most qualified to perform the work outlined in the RFP.
FINANCIAL IMPACT:
There are adequate funds in the FY 2017 project budget to encumber the full not-to-exceed amount of the Consultant Agreement.
CEQA:
The recommended action is to approve one element for the Ogier Ponds Feasibility Study. Per item 2 in the MOA with SCC Parks, as land owner of Ogier Ponds, SCC Parks has conducted and completed the CEQA evaluation and document for this Project. The Notice of Exemption (Document No. 20375) was filed and posted on September 8, 2016 with the Santa Clara County Clerk’s Office.
ATTACHMENTS:
Attachment 1: Consultant Agreement
Attachment 2: Powerpoint
Attachment 3: Consultant Justification Form
*Supplemental Agenda Memo
*Supplemental Attachment 1: Consultant Agreement
UNCLASSIFIED MANAGER:
Manager
Ngoc Nguyen, 408-630-2632