COMMITTEE AGENDA MEMORANDUM
Board Audit Committee
Government Code § 84308 Applies: Yes ☐ No ☒
(If “YES” Complete Attachment A - Gov. Code § 84308)
SUBJECT: title
Receive and Discuss 2024 Board Policies Compliance Audit Report with Management Response; Refer the Final 2024 Board Policies Compliance Audit Report to the Board.
End
RECOMMENDATION:
Recommendation
A. Receive and discuss the 2024 Board Policies Compliance Audit Report with Management Response, and
B. Refer the final 2024 Board Policies Compliance Audit Report to the Board.
Body
SUMMARY:
The Board Audit Committee (BAC) was established by the Santa Clara Valley Water District Board of Directors (Board) to identify potential areas for audit and audit priorities, and to review, update, plan, and coordinate execution of Board audits.
Per the BAC Charter, Article VI, Paragraph 5, Review of Final Audit Results/Notice to Board, the Committee shall review the observations and conclusions of all audits conducted pursuant to the Annual Audit Plan. Upon finalization of the audits and any related reports, the Committee shall provide the Board with the results and make any recommendations to the Board regarding improvement of program performance and operations, cost reductions, and best practices. . .”
On December 12, 2023, the Board accepted the Risk Assessment conducted by the Chief Audit Executive (CAE). At its meeting on January 17, 2024, the BAC identified four (4) topics from the Risk Assessment for audit, including the Board Policies Compliance Audit. The four (4) audit topics were approved by the full Board at its meeting on January 23, 2024.
The requested audit of Board Policies Compliance focused on evaluating Valley Water’s overall compliance with board governance policies, ends policies, and executive limitations policies. The audit included reviewing policies that guide the Board’s governing processes, delegate certain powers to management, communicate Valley Water’s mission, general principles and goals, and provide constraints on executive authority. The review also addressed policies related to monitoring Board work and performance, establishing and monitoring organizational goals and objectives, and requiring Board-appointed officers to establish policies, procedures, and internal controls where Valley Water resources could be at risk of fraud, waste, or abuse.
On November 18, 2026, Sjoberg Evashenk Consulting (the auditor) submitted their audit report (Attachment 1) with the draft management responses (see Appendix A/Page 36 in the report) for BAC review and comment. The auditor will also provide a presentation regarding the audit (Attachment 2).
The BAC is requested to receive 2024 Board Policies Compliance Audit Report with Management Response and refer the final report to the full Board at a future date.
ENVIRONMENTAL JUSTICE IMPACT:
The proposed Recommendation(s) is not subject to environmental justice analysis. Actions taken by the Board Audit Committee are reviewed on a case-by-case basis.
ATTACHMENTS:
Attachment 1: 2024 Board Policies Compliance Final Audit Report with Management Responses
Attachment 2: PowerPoint
UNCLASSIFIED MANAGER:
Manager
Darin Taylor, 408-630-3068