BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Adopt Plans and Specifications and Authorize Advertisement for Bids for Construction of the John D. Morgan Park Monitoring Wells Project, Project No. 91304001, Contract No. C0620 (Campbell) (District 4).
End
RECOMMENDATION:
Recommendation
A. Adopt the plans and specifications and authorize advertisement for bids for the construction of the John D. Morgan Park Monitoring Wells Project per the Notice to Bidders; and
B. Authorize the Designated Engineer to issue addenda, as necessary, during bidding.
Body
SUMMARY:
The objectives of the John D. Morgan Park Monitoring Wells Project (Project) are to construct up to five monitoring wells to support the Expedited Purified Water Program, which includes potential indirect potable reuse (IPR) using purified water in the Los Gatos recharge ponds. The proposed Project will facilitate groundwater monitoring needed to satisfy state permitting requirements for IPR projects.
Project Background
The Project is located in the parking lot of the City of Campbell’s (City) John D. Morgan Park. Work includes drilling two borings to a maximum depth of approximately 400 feet, retrieving soil cores for analysis, and constructing up to five monitoring wells at various depths in the two borings. To comply with the City’s noise ordinance, a temporary sound wall will be constructed. The Project also includes parking lot restriping and resurfacing following completion of drilling.
This monitoring well construction work was originally to be completed as a part of a consultant agreement with Todd Groundwater for IPR groundwater studies. It was later determined that monitoring well construction and related site preparation and restoration work constitutes a public works project which requires competitive bidding. The consultant agreement with Todd Groundwater has been amended accordingly to remove this scope.
Relevant Prior Board Action(s)
On April 28, 2015, the Board authorized the CEO to negotiate and execute several professional consulting agreements to support the Expedited Purified Water Program, one of which is the above-noted agreements with Todd Groundwater for IPR groundwater studies.
On August 9, 2016, the Board held a public hearing on the Engineer’s Report, adopted a Resolution approving the Engineer’s Report, and approved the Project.
Outreach to Bidders
As part of the District’s customary small and local business outreach, the following routine steps will be taken: the Notice to Bidders (Attachment 1) will be sent to 20 minority business Chambers of Commerce and small business groups. In addition, the Notice will be sent to certified small business contractors and local and regional firms that have the appropriate license for this type of work. The Notice will also be provided to the Santa Clara and San Benito Counties Building and Construction Trades Council, which maintains contacts with at least 500 contractors and 70 union representatives, for distribution to their members.
Board Adoption of Plans and Specifications and Addenda Authorization
Board adoption of plans and specifications and Board authorization to advertise is recommended in order to proceed to bid the Project for construction. Authorizing the Designated Engineer to issue addenda during the bidding allows for modifications to the construction contract documents, if necessary, during the bidding period and before the contract is awarded.
Public Outreach
During construction, measures will be taken to minimize impacts associated with the Project, such as noise and parking. Neighbors and park visitors will be informed of potential issues, as appropriate. Construction contract documents include requirements and measures to minimize impacts during the construction.
Next Steps
If the Board approves the recommendations, staff will proceed to advertise for bids for Project construction. The next Board action is award of the construction contract, tentatively scheduled for October 11, 2016.
Project Delivery Process
Attachment 2 (Project Delivery Process) highlights the current Project phase and the staff recommendations before the Board.
FINANCIAL IMPACT:
The estimated Project cost for planning, design, and construction is $800,000. The estimated construction contract cost for the John D. Morgan Park Monitoring Wells Project is between $300,000 and $420,000. Adequate funds for the award of construction are included in the Board-adopted Fiscal Year 2016-17 Budget.
CEQA:
The Project is categorically exempt under section 15306 of the CEQA Guidelines because the Project activities consist of basic data collection and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. A notice of exemption was filed with the County of Santa Clara, Office of the Clerk Recorder, in September 2015.
ATTACHMENTS:
Attachment 1: Notice to Bidders
Attachment 2: Project Delivery Process
UNCLASSIFIED MANAGER:
Manager
Katherine Oven, 408-630-3126