File #: 24-0972    Version: 1 Name:
Type: Board of Directors Item Status: Agenda Ready
File created: 10/22/2024 In control: Board of Directors
On agenda: 11/26/2024 Final action:
Title: Consider the September 30, 2024 Board Policy and Monitoring Committee Recommendation to Adopt the Proposed Changes to Board Governance Policy 5 (GP-5) to Add Language on the Timing of the Election of the Board Chairperson and Vice Chairperson.
Attachments: 1. Attachment 1: Proposed Revised GP-5

BOARD AGENDA MEMORANDUM

 

Government Code § 84308 Applies:  Yes    No 
(If “YES” Complete Attachment A - Gov. Code § 84308)

 

SUBJECT:

Title

Consider the September 30, 2024 Board Policy and Monitoring Committee Recommendation to Adopt the Proposed Changes to Board Governance Policy 5 (GP-5) to Add Language on the Timing of the Election of the Board Chairperson and Vice Chairperson.

 

 

End

RECOMMENDATION:

Recommendation

Consider recommendations resulting from the September 30, 2024 Board Policy and Monitoring Committee to:

A.                     Adopt the proposed changes to Board Governance Policy GP-5 to add language on the Timing of the Election of the Board Chairperson and Vice Chairperson; and

B.                     Provide feedback and recommendations to staff as necessary.

 

 

Body

SUMMARY:

At the September 30, 2024 Board Policy and Monitoring Committee meeting, the Committee made a recommendation to add language to Board Governance Policy GP-5 to specify timing of the election of the Board Chairperson (Chair) and Vice Chairperson (Vice Chair).

 

The recommendation is to Adopt a revised GP-5 to re-include timing of the election of the Chair and Vice Chair, which was removed at the August 22, 2023 Board Meeting. The proposed revision to GP-5, highlighted yellow in Attachment 1, adds the following sentence to section 5.3:

 

“5.3.1                     The election of the following year’s Chair and Vice Chair will take place as the last business item at the last Board Meeting in December.”

 

Currently, the practice has been to elect the Chair and Vice Chair at the first Board meeting in January of each calendar year. At the August 22, 2023 Board Meeting, the Board revised GP-5 so that the Board of Directors elects both the Chair and Vice Chair of the Board by a majority vote. Previously, the positions of Chair and Vice Chair were determined by a sequential rotation by District, and the roles of Chair and Vice Chair were, for the most part, pre-determined before the start of the calendar year.

 

The Committee recommends the Chair and Vice Chair be elected at the last Board meeting in December as the last business item on the agenda. This would allow time for an incoming Chair to transition into the role before the start of the new year. A December election would also provide an incoming Chair time to make decisions on any potential changes to Board Committee membership. This would allow Committees to continue their work in the new year with minimal delay. In addition, earlier coordination with an incoming Chair would enable staff to more strategically plan for the new year.

 

 

ENVIRONMENTAL JUSTICE AND EQUITY IMPACT:

There are no environmental justice and equity impacts associated with amending GP-5. This action is unlikely to or will not result in human health or environmental effects and is not associated with an equity opportunity.

 

 

FINANCIAL IMPACT:

There is no financial impact associated with this item.

 

 

CEQA:

The recommended action does not constitute a project under CEQA because it does not have the potential for resulting in direct or reasonably foreseeable indirect physical change in the environment.

 

 

ATTACHMENTS:

Attachment 1: Proposed Revised GP-5

 

 

UNCLASSIFIED MANAGER:

Manager

Michele King, 408-630-2711




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