COMMITTEE AGENDA MEMORANDUM
Board Audit Committee
Government Code § 84308 Applies: Yes ☐ No ☒
(If “YES” Complete Attachment A - Gov. Code § 84308)
SUBJECT: title
Discuss the Options to Extend Terms, Allow to Expire, or Terminate the On-Call Services Agreement with Board Auditor, Plante Moran, Which is Set to Expire Effective July 5, 2026.
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RECOMMENDATION: Recommendation
A. Discuss options to extend terms, allow to expire, or terminate the On-Call Services Agreement with Board Auditor, Plante Moran, which is currently scheduled to expire effective July 5, 2026; and
B. Approve recommendation to:
i. Exercise option to extend the On-Call Services Agreement with Board Auditor, Plante Moran for one year; or
ii. Allow the expiration of the On-Call Services Agreement with Board Auditor, Plante Moran; or
iii. Exercise option to terminate the On-Call Services Agreement with Board Auditor, Plante Moran prior to the expiration date of July 5, 2026.
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SUMMARY:
At its March 28th, 2023, Board Meeting, the Board of Directors (the Board) approved the On-Call Consultant agreement with Plante Moran for a three-year term. The Consultant serves as one of the auditing firms for the Board’s auditor pool and is a resource for the Board to conduct audits, analyze processes, and recommend improvements to achieve best industry practices.
To date, the Consultant has performed an IT Performance Audit. The audit focused on two main areas of interest: 1) The National Institute of Standards and Technology (NIST) Cybersecurity Framework (CSF) v2.0; and 2) Penetration testing and vulnerability assessment. Plante Moran performed a variety of technical security tests including external and internal penetration testing, vulnerability scanning, physical impersonations, and a SCADA review.
The current agreement is nearing the end of the initial three-year term of a maximum five-year agreement that includes two (2) one-year options to extend the terms after the initial three years. A recommendation to extend the term will allow staff to proceed into year four (4) of the maximum five-year contract. Additionally, no new funding will be required to implement this change.
The purpose of this item is for the BAC to discuss the options to extend terms, allow the expiration of, or terminate the on-call services agreement with the Consultant, prior to the expiration of the agreement. The agreement is set to expire on July 5, 2026. If the BAC chooses to recommend expiration or the termination of the agreement, staff may propose a new request for proposal to solicit a replacement firm for the Board’s auditor pool.
If the BAC chooses to recommend extending the agreement for 1 year, staff will execute a time extension amendment accordingly.
ENVIRONMENTAL JUSTICE IMPACT:
The amendment of an On-call Services Agreement is not subject to environmental justice analysis.
ATTACHMENTS:
Attachment 1: Executed Agreement
Attachment 2: Amendment No. 1
Attachment 2: Amendment No. 2
UNCLASSIFIED MANAGER:
Manager
Darin Taylor, 408-630-3068