BOARD AGENDA MEMORANDUM
Government Code § 84308 Applies: Yes ☐ No ☒
(If “YES” Complete Attachment A - Gov. Code § 84308)
SUBJECT:
Title
Conduct a Public Hearing on the Engineer’s Report and the CEQA Exemption Determination for the Security Upgrades and Enhancements Project, Project No. 60204022; Adopt a Resolution Approving the Engineer’s Report for the Security Upgrades and Enhancements Project; and Approve the Project, for Coyote Pumping Plant (Morgan Hill, District 1), Santa Teresa Water Treatment Plant (San Jose, District 7), Winfield Complex (San Jose, District 4), Headquarters Corporate Yard (San Jose, District 4), and Silicon Valley Advanced Water Purification Center (San Jose, District 3).
End
RECOMMENDATION:
Recommendation
A. Open and conduct a Public Hearing on the Engineer’s Report and the CEQA Exemption Determination for the Security Upgrades and Enhancements Project, (Project);
B. Close the Public Hearing;
C. Adopt a Resolution APPROVING THE ENGINEER’S REPORT FOR THE SECURITY UPGRADES AND ENHANCEMENTS PROJECT; and
D. Approve the Project.
Body
SUMMARY:
On September 24, 2024, the Board adopted a resolution setting the time and place for the Public Hearing on the Engineer’s Report to take place on October 8, 2024. Staff is recommending the Board hold this Public Hearing and consider adoption of the Resolution (Attachment 4) to approve the Engineer’s Report and approve the Project.
Project Background
The Capital Improvement Program (CIP) Fiscal Year (FY) 2025-29 Five-Year Plan identifies the Security Upgrades and Enhancements Project (Project) as a path to significantly enhance the overall security at Santa Clara Valley Water District (Valley Water) facilities. The scope of this Project includes installing an updated security system, using modern technology capable of meeting today’s security threats of theft, trespass, and vandalism. The Project objective is to increase physical security for Valley Water properties, facilities, fleet, equipment, and staff through security upgrades and enhancements.
The Project is being delivered in three phases:
• Phase 1: Fencing Replacement
• Phase 2: Surveillance and Access Control Replacement
• Phase 3: Surveillance System Expansion
The Engineer’s Report focuses on Phase 1, which will upgrade and enhance the perimeter fencing and vehicular and pedestrian gate access at five Valley Water sites. The remaining scope of the Project, which includes installing an updated security system, using modern technology capable of meeting today’s security threats of theft, trespass, and vandalism, will be delivered in subsequent phases, subject to board approvals.
The five --Project sites for Phase 1 include:
Site 1: Coyote Pumping Plant, 1833 Peet Road, Morgan Hill, CA
Replace 1,728 linear feet (LF) of existing 6-foot to 7-foot-high fencing with 9-foot high mini-mesh chain-link fence; replace one existing pedestrian gate; replace two existing 20-foot-long manual vehicular gates; and replace one 25-foot-long automatic vehicular security gate.
Site 2: Santa Teresa Water Treatment Plant, 7011 Graystone Lane, San Jose, CA
Replace 2,725 linear feet (LF) of existing 6-foot to 8-foot-high fencing with 9-foot high mini-mesh chain-link fence; install 880 linear feet (LF) of new fencing along other segments of the Valley Water’s property line to include new fencing around the clear well; replace seven existing pedestrian gates; replace two existing 18-foot-long manual vehicular gates; and replace two 29-foot-long automatic vehicular security gates.
Site 3: Winfield Complex, 5905 Winfield Blvd, San Jose, CA
Replace 1,003 linear feet (LF) of existing 6-foot to 9-foot high fencing with 9-foot high mini-mesh chain-link fence; install 200 linear feet (LF) of new fencing along other segments of the Valley Water’s property to extend the Gate A entrance and Gate B exit; replace one existing pedestrian gate; replace one existing 30-foot long manual vehicular gate; and replace one existing 28-foot long and one 30-foot long manual vehicular gates with new automatic vehicular security gate.
Site 4: Headquarters, Corporate Yard, 5770 Almaden Expressway, San Jose, CA
Replace 1,546 linear feet (LF) of existing 6-foot to 8-foot high fencing with 9-foot high mini-mesh chain-link fence; install 300 linear feet (LF) of new fencing along other segments of the Valley Water’s property; replace two and install one new pedestrian gate; remove two 20-foot long and one 40-foot long manual vehicular gates and replace with 9-foot fencing; replace one 10-foot long manual vehicular gates; and replace three 20-foot long new automatic vehicular security gates with new automatic vehicular security gates.
Site 5: Silicon Valley Advanced Water Purification Center, San Jose, CA
Replace 1,929 linear feet (LF) of existing 6-foot to 8-foot-high fencing with 9-foot high mini-mesh chain-link fence; replace two existing and install one new pedestrian gate for Visitor Center relocation; replace two12-foot and one 24-foot manual vehicular gates; and replace one 40-foot and one 50-foot automatic vehicular security gates.
Previous Board Actions
On September 24, 2024, the Board set the time and date to hold a Public Hearing for the Engineer’s Report and CEQA Exemption Determination for the Security Upgrades and Enhancements Project.
Engineer’s Report
Section 12 of the District Act requires the Board to conduct a Public Hearing to consider all written and oral objections to a proposed project when: 1) the project is new construction; and 2) the project is funded by a single or joint zone of benefit. As the proposed Project meets both conditions, staff has prepared an Engineer’s Report for this Project (Phase 1), (Attachment 2) for the purpose of public disclosure. The Public Hearing Notice (Attachment 3) for the Engineer’s Report was published in accordance with the District Act and posted outside Valley Water’s Offices at 5700 Almaden Expressway, San Jose, California, 95118, and on Valley Water’s website at <https://www.valleywater.org/public-review-documents>.
Next Steps
If the Board approves the proposed Project, the future milestones are:
1. Board adoption of plans and specifications, and authorization for construction bidding
2. Board award of construction contract
ENVIRONMENTAL JUSTICE AND EQUITY IMPACT:
Although there are no Environmental Justice Impacts, the Public Hearing allows community members to provide input into the decision-making process.
FINANCIAL IMPACT:
The Security Upgrades and Enhancements Project, Project No. 60204022, is included in the Capital Improvement Program (CIP) Fiscal Years (FY) 2025-29 Five-Year Plan and in the FY 2024-25 Adopted Budget. The estimated Total Project Cost (TPC) to plan, design, and construct the Project (all phases) is $16.887M (inflated). The estimated construction cost for Phase 1 of the Project is $3 to $4 million and does not change the overall TPC reflected in the CIP FY 2025-29 Five-Year Plan.
The Project is funded by a combination of the Water Utility Enterprise Fund Operating and Capital Reserve (Fund 61, 60%), Watershed & Stewardship Fund Operating and Capital Reserve (Fund 12, 10%), and Safe, Clean Water Fund Operating and Capital Reserve (Fund 26, 30%). The portion of the Project cost that would be paid for by the Water Utility Enterprise (Fund 61) would be allocated 76.2% to North County Zone W-2, 18.3% to South County Zone W-5, 5.1% to South County Zone W-7, and 0.4% to South County Zone W-8.
CEQA:
Staff has determined that the first phase of the proposed Project is exempt from CEQA review because it qualifies for a Class 1 Categorical Exemption for Existing Facilities (CEQA Guidelines Section15301) and Class 2 Categorical Exemption for Replacement and Reconstruction (CEQA Guidelines Section15302). The Project would not result in significant environmental impacts and the applicable exceptions in CEQA Guidelines Section15300.2 do not exist. A Notice of Exemption (Attachment 1) has been prepared and will be filed with the County of Santa Clara Office of the Clerk/Recorder following Board approval of the Project, for a duration of 30 days to meet the requirements of CEQA Guidelines Section 15062.
ATTACHMENTS:
Attachment 1: Notice of Exemption
Attachment 2: Engineer’s Report
Attachment 3: Public Hearing Notice
Attachment 4: Resolution
Attachment 5: Project Delivery Process Chart
Attachment 6: PowerPoint
UNCLASSIFIED MANAGER:
Manager
Tony Ndah, 408-630-2208