BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Approve Agreement with V & A Consulting Engineers to provide On-Call Corrosion Engineering and Support Services, PB File No. VW0035, for a Not-to-Exceed Fee of $2,000,000.
End
RECOMMENDATION:
Recommendation
Approve the Standard On-Call Consultant Agreement with V & A Consulting Engineers for On-Call Corrosion Engineering and Support Services for a not-to-exceed fee of $2,000,000.
Body
SUMMARY:
The objective of this Standard On-Call Consultant Agreement is to provide as-needed corrosion engineering and support services to augment Santa Clara Valley Water District’s (Valley Water) existing corrosion control program efforts.
Valley Water requires corrosion engineering and support services for maintenance, operations and capital projects relating to watersheds, water utility, and facilities improvement construction projects. The primary function of the corrosion control program is the cost-effective maintenance of Valley Water’s exposed, buried, and submerged metallic assets from natural decay or corrosion. The program targets the maintenance of Valley Water’s infrastructure such as its treatment plants, pump stations, pipelines, and tanks in accordance with industry standards established by the National Association of Corrosion Engineers (NACE) and the American Water Works Association (AWWA).
The Consultant selected to perform the on-call, as needed, corrosion engineering and support services will not be eligible to bid on future Valley Water design services and/or construction projects for which they provided previous services.
The firms were required to meet following minimum qualifications to be considered responsive:
• The Proposer shall have a minimum of fifteen (15) years of experience in the Water Utility Corrosion Control and Cathodic Protection industry.
• The Proposer shall have the applicable certifications, licenses, or affiliations:
a) California State Licensed Contractors,
b) National Association of Corrosion Engineers (NACE) Certifications,
c) California Professional Engineers and Architects,
d) Construction Inspection, and
e) Land Surveying.
• The Proposer shall possess knowledge of the regulations and codes regarding the Water Utility Corrosion Control and Cathodic Protection industry and shall be familiar with local conditions relating to the specified disciplines in Santa Clara County.
• The Proposer shall possess knowledge of the standards and industry-accepted practices specified in the:
a) National Association of Corrosion Engineers (NACE) Standards and Manuals of Practice, and
b) American Water Works Association (AWWA) Standards and Manuals of Practice.
Background
Valley Water implements a number of capital and operational projects and programs to meet its mission and goals in water supply, flood protection and watershed stewardship. The on-call services provided pursuant to this Agreement will augment the services of Valley Water staff and provide additional corrosion engineering and support services as needed.
Impressed Current Cathodic protection systems are being used along approximately 94% of the pipelines owned by Valley Water. Additionally, Valley Water maintains other types of corrosion protection measures, such as galvanic cathodic protection and protective coatings on other water utility and watershed infrastructure. When properly operated and maintained, these corrosion protection measures can reduce corrosion rates and significantly extend the life of the infrastructure.
Consultant Selection Process
Prior to publishing the RFP, staff conducted outreach to 349 firms that were registered under NIGP Category Codes: 90622 - Corrosion Control; Cathodic Protection; Electrolysis - Architectural; 90779 - Surveying Services; 91800 - Consulting Services; 95876 - Pipeline Management Services; 96145 -Inspection and Certification Services; 96169 - Testing and Monitoring Service; 96252 - Mapping Services; and 96825 - Corrosion Control Services. Staff also issued advertisements in the SJ Post and SBEINC.com prior to publishing the RFP.
On October 6, 2021, staff published a Request for Proposals (RFP) for On-Call Corrosion Engineering and Support Services by sending it to 424 firms that were registered in PlanetBids. A pre-proposal meeting was not held for this RFP. Of the total 424 firms informed of the solicitation, 26 firms confirmed to be prospective bidders in the VW Procurement Portal.
A total of four (4) proposals were received on November 3, 2021, from the following firms, Alisto Engineering Group, Corrpro Companies, Inc., JDH Corrosion Consultants, Inc., and V & A Consulting Engineers, Inc.
An Evaluation Committee (EC), consisting of four (4) panelists from Valley Water with subject matter expertise, evaluated the written proposal. The EC completed their technical evaluation in accordance with the evaluation criteria in the RFP. The EC team invited the following firms to participate in oral interviews, Alisto Engineering Group, Corrpro Companies, Inc., JDH Corrosion Consultants, Inc., and V & A Consulting Engineers, Inc. The EC completed the final selection process for the subject RFP, and based on their overall, technical, and oral evaluation, have concluded that V & A Consulting Engineers, Inc., have demonstrated the best overall experience, approach to, and understanding of the scope of services. The EC recommended that staff proceed with agreement negotiations with V & A Consulting Engineers, Inc.
Negotiations with V & A Consulting Engineers, Inc., has been completed successfully. Staff recommends Board approval of the Standard On-Call Consultant Agreement with V & A Consulting Engineers, Inc., to provide On-Call Corrosion Engineering and Support Services, for a not-to-exceed fee of $2,000,000.
ENVIRONMENTAL JUSTICE IMPACT:
There are no Environmental Justice impacts associated with this item.
FINANCIAL IMPACT:
The not-to-exceed fee for this standard On-Call Agreement is $2,000,000. The term of the agreement is five (5) years. No funds will be encumbered at this time. The on-call services will be charged in accordance with each approved task order to the budgeted funds for the respective project of benefit.
CEQA:
The recommended action does not constitute a project under CEQA because it does not have the potential for resulting in direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
Attachment 1: Agreement
UNCLASSIFIED MANAGER:
Manager
Greg Williams, 408-630-2867