BOARD AGENDA MEMORANDUM
Government Code § 84308 Applies: Yes ☒ No ☐
(If “YES” Complete Attachment A - Gov. Code § 84308)
SUBJECT: Title
Approve and Execute Amendment No. 1 to Agreement No. A5101G with TruePoint Solutions, LLC., d/b/a GovPath, for the Utility Billing System Selection and Implementation Services Project, Increasing the Not-to-Exceed Fee by $64,750 for a Total Revised Not-to-Exceed Fee of $517,275 and Extending the Term to December 31, 2026.
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RECOMMENDATION: Recommendation
Approve and execute Amendment No. 1 to Agreement No. A5101G with TruePoint Solutions, LLC, doing business as GovPath, for our Utility Billing System Selection & Implementation Services Project, increasing the not-to-exceed (NTE) fee by $64,750 for a total revised NTE fee of $517,275 and extending the term two months, to December 31, 2026.
Body
SUMMARY:
After a competitive solicitation process and upon the recommendation of staff, the CEO executed Agreement A5101G with TruePoint Solutions, LLC (Consultant) on August 29, 2024, to provide Utility Billing System Selection & Implementation Services for a total NTE fee of $452,525 over a 25-month term, ending October 31, 2026.
The purpose of this Agreement is for the Consultant to continue to provide implementation support and services for a replacement utility billing system that is currently underway and nearing completion.
Amendment No. 1 to Agreement A5101G
Consultant advised Santa Clara Valley Water District it merged with Gray Quarter on January 6, 2025. Shortly after the merger, TruePoint Solutions, LLC began doing business as (d/b/a) “GovPath”. In addition to recognizing this d/b/a change, this Amendment No. 1 will extend the Agreement term two months, to December 31, 2026, and increase Consultant’s NTE fee by $64,750, for a revised total NTE of $517,275. Staff recommends approval of this increase and additional time, as unforeseen software customizations for water production statements are necessary for successful project implementation.
ENVIRONMENTAL JUSTICE IMPACT:
There are no Environmental Justice impacts associated with this item.
FINANCIAL IMPACT:
Execution of Amendment No. 1 will result in an increase of the Agreement not-to-exceed amount by $64,750 for a total revised Not-to-Exceed Fee of $517,275.
CEQA:
The recommended action does not constitute a “project” under the California Environmental Quality Act (CEQA) because it does not have the potential to result in direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
Attachment A: Gov. Code § 84308
Attachment 1: Amendment No. 1 to Agreement No. A5101G
Attachment 2: Original Agreement
UNCLASSIFIED MANAGER: Manager
Darin Taylor, 408-630-3068