COMMITTEE AGENDA MEMORANDUM
Board Audit Committee
Government Code ? 84308 Applies: Yes ? No ?
(If "YES" Complete Attachment A - Gov. Code ? 84308)
SUBJECT: title
Discuss the Status of the On-call Management Services Agreement for the Chief Audit Executive (CAE) and Recommend the Board of Directors Initiate a Request for Proposal (RFP).
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RECOMMENDATION: Recommendation
A. Discuss the status of the On-call Management Services Agreement for the CAE, and
B. Recommend the Board of Directors initiate an RFP.
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SUMMARY:
The current CAE agreement with Sjoberg Evashenk Consulting, Inc. (A4570A/CAS5183) is set to expire on November 22, 2026 after the completion of the five-year agreement including the initial three-year term and two one-year time extensions. To ensure continuity of audit operations and allow sufficient time for the incoming CAE to complete the tri-annual risk assessment and develop the recommended 2027 audit plan by November 30, 2026 as required by the Audit Charter, staff recommends that the BAC proceed with the proposed timeline for the RFP process to select a new CAE:
1) January 21, 2026 (BAC Meeting):
a) Request BAC recommendation to the full Board to initiate an RFP for a new CAE agreement.
2) February 10, 2026 (Board Meeting):
a) Seek Board approval to initiate the RFP.
b) If approved, staff will work with Procurement to issue the RFP.
3) August 25, 2026 (Board Meeting)
a) Request Board approval of the new CAE agreement
i) If Sjoberg is re-selected, the risk assessment can begin in August.
ii) If a new firm is selected, Sjoberg will complete activities through November 22, 2026
iii) If a new firm is selected, the new CAE firm can initiate the Risk Assessment in August.
In the past, the Board Audit Committee (BAC) has expressed a desire to be involved in the evaluation process to select the CAE. During the last CAE procurement process, the BAC selected one of its members to join two staff members on the Evaluation Committee to ...
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