COMMITTEE AGENDA MEMORANDUM
Capital Improvement Program Committee
Government Code § 84308 Applies: Yes ? No ?
(If “YES” Complete Attachment A – Gov. Code § 84308)
SUBJECT: title
Receive an Overview of the Annual Capital Improvement Program (CIP) Development Process and the Integrated Financial Planning Schedule.
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RECOMMENDATION:
Recommendation
A. Receive an overview of the annual Capital Improvement Program Development Process;
Review the Integrated Financial Planning Schedule; and
Provide feedback as necessary.
Body
SUMMARY:
The annual update of the Capital Improvement Program (CIP) Five-Year Plan includes project plan updates for all existing capital projects and a Validation Process to review and evaluate potential new capital projects for inclusion in the CIP, along with review points for the CIP Committee and decision points for the Board. A presentation that shows the steps in detail, along with the integrated financial planning schedule, is included in the PowerPoint Presentation (Attachment 1).
Annual Process for Development of the CIP Preliminary Five-Year Plan
New Projects: Each year, Santa Clara Valley Water District (Valley Water) staff can submit new projects to be considered for inclusion in Valley Water’s CIP. For each potential new project, staff develop a business case to compare capital, non-capital, and non-asset alternative solutions; evaluate the lifecycle costs of these solutions; and identify a recommended solution that minimizes lifecycle cost while balancing service levels and risk.
From May through September, staff submit the business case for review by their respective Deputy Operating Officer (DOO) or Deputy Administrative Officer (DAO). If staff’s respective DOO/DAO approves the project, it is submitted to the CIP coordinator. Simultaneously, project managers update their existing capital projects to reflect changes to scope, schedule, and project cost/planned expenditures, which are also subject to appro...
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