BOARD AGENDA MEMORANDUM
Government Code ? 84308 Applies: Yes ? No ?
(If "YES" Complete Attachment A - Gov. Code ? 84308)
SUBJECT: Title
Approve Amendment No. 4 to Agreement No. A4296A with Vena Solutions USA, Inc., for On-Call Enhancements and Support Services for the Capital Improvement Program Development and Biennial Budget Process, Increasing the fee by $404,000 for a Revised Total Not-to-Exceed fee of $1,086,000.
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RECOMMENDATION: Recommendation
Approve Amendment No. 4 to Agreement No. A4296A with Vena Solutions USA, Inc., for On-Call Enhancements and Support Services for the Capital Improvement Program Development and Biennial Budget process, increasing the fee by $404,000 for a total revised not-to-exceed fee of $1,086,000, extend the term from January 31, 2025, to January 31, 2029, and to implement administrative updates.
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SUMMARY:
Vena Solutions, Inc. (Consultant) provides enhancements and support services to support the Capital Improvement Program (CIP) and the Budget Office, as well as technical integrations support to all financial software currently used by the CIP and Budget Office. The Consultant was selected in August 2016 after a competitive request for proposal process to replace the outdated Budget and the Capital Dashboard tools. After the Board of Directors approved Agreement A4020A with the Consultant, the Vena software was implemented for Valley Water's Capital Improvement Program and Budget Office development process.
On October 18, 2019, Valley Water's Board of Directors awarded a sole-source On-Call Agreement A4296A so that the Consultant could continue to perform general, specialized programming, and Vena support services post-implementation on an on-call, as-needed basis to assist with improvements to the Capital Improvement Program (CIP) and annual budget development process.
On August 11, 2020, the Board of Directors directed staff to implement a rolling biennial budget process to be updated annually after impl...
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