BOARD AGENDA MEMORANDUM
Government Code ? 84308 Applies: Yes ? No ?
(If "YES" Complete Attachment A - Gov. Code ? 84308)
SUBJECT: Title
Approve the Agreement A5823A with Sjoberg Evashenk Consulting, Inc., for 2026 Board Audit Consultant On-Call Services, PB File No. VW0676 for a Five-Year Term and a Total Not-to-Exceed Fee of $1,500,000.
End
RECOMMENDATION: Recommendation
Approve the Agreement A5823A with Sjoberg Evashenk Consulting, Inc., for 2026 Board Audit Consultant On-Call Services, PB File No. VW0676 for a five-year term and a total not-to-exceed fee of $1,500,000.
Body
SUMMARY:
With this agreement, the Consultant will serve as advisor to the Board of Directors' Audit Committee (Board Audit Committee) in fulfilling its duties, responsibilities, and functions. Specifically, the Consultant will assess operational risks and advise on potential audits to ensure Santa Clara Valley Water District (Valley Water) is in compliance with its policies, procedures and regulations. The recommended audits may or may not be conducted by the Consultant. The Consultant will also assist in preparing an annual program of audits with associated calendars, schedules and budgets and prepare formal and informal reports and presentations to the Board Audit Committee and to the full Board of Directors.
Consultant Selection Process
Prior to publishing the RFP, staff conducted outreach to 507 firms that were registered in the Valley Water Procurement Portal, PlanetBids (PB). The following National Institute of Governmental Purchasing, Inc (NIGP) Categories codes were targeted for RFP outreach to firms: 91800 - Consulting Services, 91804 Accounting/Auditing/Budget Consulting, and 94620 Auditing. Staff also issued advertisements in the SJ Post and SBEINC.com prior to publishing the RFP.
On March 13, 2026, a Request for Proposal (RFP) for 2026 Board Audit Consultant On-Call Services was published on Valley Water's Procurement Portal, Planet Bids. The RFP was sent to 5...
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