COMMITTEE AGENDA MEMORANDUM
Capital Improvement Program Committee
Government Code § 84308 Applies: Yes ? No ?
(If “YES” Complete Attachment A – Gov. Code § 84308)
SUBJECT: title
Review List of Initially Validated and Currently Unfunded Capital Projects.
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RECOMMENDATION: Recommendation
Review list of Initially Validated and Currently Unfunded Capital Projects; and
Provide feedback as necessary.
Body
SUMMARY:
The annual update of the Capital Improvement Program (CIP) Five-Year Plan includes updates to project plans for all existing capital projects, a Validation Process to review and evaluate potential new capital projects for inclusion in the CIP, and review points for the CIP Committee and decision points for the Board.
CIP Development Process Overview
Each year, Santa Clara Valley Water District (Valley Water) staff can submit new projects to be considered for inclusion in Valley Water’s CIP. For each potential new project, staff develops a business case to compare capital, non-capital, and non-asset alternative solutions; evaluates the lifecycle costs of these solutions; and identifies a recommended solution that minimizes lifecycle cost while balancing service levels and risk. This occurs via Master Plan efforts and/or Business Case Reports.
From May through September, staff submits the business case for review by their respective Deputy Operating Officer (DOO) or Deputy Administrative Officer (DAO). If staff’s respective DOO/DAO approves the project, it is submitted to the CIP coordinator. Simultaneously, project managers update their existing capital projects to reflect changes to scope, schedule, and project cost/planned expenditures, which are also subject to approval by the respective DOO/DAO.
Between October and November each year, these newly proposed, initially validated projects will be presented to the CIP Committee and Board, along with a list of currently unfunded projects validated in prior years, for review and commen...
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