BOARD AGENDA MEMORANDUM
Government Code Section 84308 Applies: Yes ? No ?
(If "YES" Refer to Attachment A)
SUBJECT:
Title
Approve the Standard On-Call Consultant Agreement A5033A with R.E.Y. Engineers, Inc., to provide On-Call Land Surveying and Mapping Services, Project No. 00074036, PB File VW0344, for a not-to-exceed fee of $3,000,000. (* PREVIOUSLY LISTED AS ITEM 7.1)
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RECOMMENDATION:
Recommendation
Approve the Standard On-Call Consultant Agreement A5033A with R.E.Y. Engineers, Inc., to provide On-Call Land Surveying and Mapping Services, Project No. 00074036, PB File VW0344, for a not-to-exceed fee of $3,000,000.
Body
SUMMARY:
Land surveying and mapping services are needed for cross sections of creeks, right-of-way determination, topography, monitoring of dams and treatment plants, and for new project hydraulic modeling and preliminary designs. Project construction needs survey control lines, right-of-way staking, confirmation of the contractor's work (line and grade), and surveys for as-build plans. Also, any new easement or fee property needed to build these projects requires a survey plat and description.
The District's Land Surveying and Mapping Unit (LSMU) has had several on-call agreements to assist in completing work in excess of staff capacity for over 20 years. The on-call contract is essential to manage occasional spikes in work requests, ensuring that all deadlines are met efficiently. The current contract expires on June 30, 2024.
In calendar year 2024 and the following years, an on-call consultant will be needed to maintain operational efficiency and meet increased demands without overwhelming the current staff, especially during periods of limited staffing due to retirements, increase in construction survey needs, and to account for unbudgeted work requests.
Task Orders for land surveying and mapping services will be issued for the requested work. LSMU staff will write the Task Order, scope of work, and develop an estima...
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