BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Board of Directors Meeting Room Technology Upgrade (HD Broadcast System).
End
RECOMMENDATION:
Recommendation
Approve the approach recommended by Information Technology for the Boardroom Technology Upgrade.
Body
SUMMARY:
The Boardroom audio and video system is used extensively for public Board meetings and community and District events. Currently, the system uses obsolete analog video technology from the year 2000. Information Technology (IT) recommends an upgrade from the outdated video broadcast standard to a high definition (HD) broadcast system to achieve the following improvements:
1. Ensure that the viewing public has access to Board meetings by building a reliable system that is dependable, modern and technologically relevant.
2. Enhance the viewer experience by providing a bright and crisp display which has split screen views and allows multiple preset cameras for delivery of broadcast services. This includes broadcast HD quality streaming for distribution channels such as internet, cablecast, podcasts, and simulcast.
3. Provide a user-friendly system with enhanced capabilities for persons with disabilities, including an ADA compliant lectern featuring pneumatic lift for height adjustment, wheel chair accessibility, optimum viewing angle, and easy access to USB ports to connect flash drives.
4. This upgrade may allow us to acquire a PEG-TV (Public, Educational and Government access television channel). This channel can be used to broadcast Board meetings, community meetings, and other public outreach initiatives of the District.
5. Create an easy to operate, media-friendly, and reliable system that facilitates presentations for meetings including the District's Board meetings and various community groups.
6. Meet the requirements of stakeholders as stated in Attachment 2.
7. Build a system that can be fully supported by vendor maintenance and support.
The estimated projec...
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