BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Approval of Consultant Agreement for $576,397 with MKThink for the Employee Workspace Project.
End
RECOMMENDATION:
Recommendation
Approve the consultant agreement with MKThink (Consultant) for the Employee Workspace Project for an amount not-to-exceed $576,397, and authorize the Interim Chief Executive Officer or her designee to execute the agreement.
Body
SUMMARY:
The District plans, maintains and manages its facilities and implements capital improvements to maintain the life and value of its physical assets in compliance with the Board's Ends Policies and Executive Limitations. The District's Almaden Campus buildings are at full capacity during the summer of 2016 after including space for interns. Other factors such as growth/attrition of employees and space requirements as a result of District-wide program changes and reorganizations have also impacted the availability and efficient use of space at the District. The consultant agreement with MKThink will assess and evaluate the District's workspaces and help the District to identify potential efficiencies in the use of workspaces and align them with the functions and responsibilities of each employee.
Background
There are many factors that affect the use of workspaces. Studies have shown that workspaces that are designed with employees' jobs in mind and consider factors like lighting (including natural daylight), noise, temperature and occupant comfort improve the quality of life of employees and enhance productivity. The District's current workspaces were designed and installed when the buildings were built or renovated.
There are nine buildings on campus and ten buildings (one leased in Sacramento) that house employees in office type workspaces. Most of these workspaces have not been evaluated or reassessed ever since they were installed. Many of the spaces were also designed with hard-walled conference rooms and offices for senior staff along the perim...
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