BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Status Update on the Implementation of Recommendations from the 2015 Consultant Contracts Management Process Audit Conducted by Navigant Consulting, Inc. (Navigant) and the Subsequent Fiscal Year 2017-2018 (FY18) Consultant Contracts Improvement Process.
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RECOMMENDATION:
Recommendation
Receive a status update on the implementation of the recommendations made by Navigant in the 2015 Consultant Contracts Management Process Audit and on the FY18 Consultant Contracts Improvements Process.
Body
SUMMARY:
To address a request made by the Board of Directors on October 27, 2015, District staff has prepared the following status update to the Board on the implementation of the Navigant Audit recommendations. While the Board has not formally directed staff to present to the Board Audit Committee, the committee received notice of the status of the audit during its June 24, 2015 meeting.
2015 Consultant Contracts Management Process Audit
After non-compliance events were identified in 2014, District management commissioned an audit of the Consultant Contracts Post-Award Management Process (Audit). Navigant was engaged and completed a detailed compliance review of 66 consultant contracts. Navigant also reviewed the District's policies, processes, and technology framework within which consultant contracts are managed post-award.
Results of the Audit reflected a weakness in the District's post-award contract management processes. The Audit found that the majority of post-award contract management activities (including contract data and documentation record-keeping) were conducted in a decentralized and inconsistent manner across multiple individuals, teams, departments, and systems. This, combined with a lack of clear accountability for post-award contract management tasks, was deemed the principal cause of the non-compliance events identified in 2014.
According to Navigant, the most significant Audit finding was related to ...
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