BOARD AGENDA MEMORANDUM
SUBJECT:
Title
District Sponsorship Policy Discussion.
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RECOMMENDATION:
Recommendation
Discuss and consider two proposed Sponsorship Policy recommendations from the Board Policy and Planning Committee:
A. Discuss and consider revising the sponsorship limit set forth in Executive Limitation 5.4 from $2,500 to $5,000, and
B. Discuss and consider authorizing staff to approve sponsorships at any amount provided that the approved sponsorship budget is not exceeded.
Body
SUMMARY:
Executive Limitations set by the Board limit the amount of funding that can be approved for sponsorships without authorization from the Board. At the December 12, 2017 Board of Directors meeting, the Board referred a discussion of that policy to the Board Policy and Planning Committee (Committee), so that they could review and discuss the existing funding limitation, as well as potential revisions to it. On January 22, 2017, the Committee discussed this policy and recommended that the full Board consider and discuss two options, outlined above. This memorandum includes background on the sponsorship policy and a brief discussion of each option.
BACKGROUND
The District's Community Partnering Sponsorship program was developed in the late 1990s to 1) carry out the District's vision, mission, and goals in collaboration with local and regional organizations, including academia, civic, diversity, nonprofits, and other groups, and 2) strengthen the relationship between the District and the community we serve.
Accordingly, in 1999 the Board established two Executive Limitation policies under the procurement chapter (EL-5) that govern the Community Partnering Sponsorship program. These policies currently state that a Board Appointed Officer (BAO) shall:
* EL-5.4: Not allow any sponsorship greater than $2,500, unless authorized by the Board.
* EL-5.5: Not allow for any sponsorships, contributions, or memberships that do not have a nexus to the District's missi...
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