BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Amendment No. 1 to Standard Consultant Agreement No. A4055F, with Kadesh and Associates, for Federal Lobbying Services, for an amount not to exceed $225,600.
End
RECOMMENDATION:
Recommendation
Approve Amendment No. 1 to Standard Consultant Agreement No. A4055F, with Kadesh and Associates, for Federal Lobbying Services, for an amount not to exceed $225,600.
Body
SUMMARY:
The District retains Kadesh and Associates, LLC (Consultant), for Washington D.C. representation with elected officials and Congressional committees. The purpose of the Consultant's advocacy services is to ensure that the District has Washington D.C. representation to advance the District's position on public policy issues with elected officials and Congressional committees. Budget legislation, authorization, and appropriation can change very quickly and both legislative and public policy issues require a local presence to stay engaged in the process to ensure District interests are heard, advocated for, and advanced. The Consultant allows the District to maintain a strong public policy presence in Washington D.C. which is necessary to protect and advance the District's interests and ensure the District retains its position as one of California's preeminent water resources management systems.
On March 9th, 2017, the CEO executed a one-year consultant advocacy services agreement (Agreement) with Kadesh and Associates, LLC. The Agreement provided the District with an option to extend the term of the Agreement for two additional one-year renewal periods. This requested amendment would approve the first one-year renewal, extending the Agreement through February 28, 2019. The cost of the Agreement was $112,800 over a one-year period ending February 28, 2018. The contract expired on February 28, 2018. Invoices for services provided for the months of March and April have not yet been paid. If this Amendment were to be executed, it would retroactively allow for the two monthly invoice payments for March and April to be made and would retroactively change the expiration date of the Agreement from February 28, 2018, to February 28, 2019. The total funding amount paid during the two-year period ($112,800 per year) would then be $225,600.
Approval of the recommended action will allow the Consultant to continue to provide critical legislative advocacy services with a focus on lobbying elected officials and Congressional committees on the District’s behalf in Washington D.C. These services will enable the District and its Board of Directors to achieve a high level of influence in national public policy issues and increase the probability for securing funding for local flood protection and water supply projects. Staff is requesting that the Board approve Amendment No.1, and thereby retroactively extend the term of the Agreement from its current expiration of date of February 28, 2018 to February 28, 2019.
EL-5 COMPLIANCE:
Board Policy EL-5.1.2 states that the CEO shall not enter into a consultant service contract greater than $225,000 unless authorized by the Board. This Amendment No. 1 requires Board approval because the amended extension amount would cause the overall Agreement amount to exceed $225,000 by $600.
FINANCIAL IMPACT:
The approval of Amendment No. 1 will result in an agreement that does not exceed the amount of $225,600. There are sufficient funds in the Office of Government Relations FY2018 budget to compensate the Consultant for services rendered from March 1, 2018, through February 28, 2019. The amount to be paid from March 1, 2018 through February 28, 2019 will total $112,800 which can be encumbered using the FY2018 budget which has sufficient funds to cover this amount. Fees for work to be performed in future fiscal years will be budgeted accordingly.
CEQA:
The recommended action does not constitute a project under CEQA because it does not have a potential for resulting in direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
Attachment 1: Amendment No. 1
UNCLASSIFIED MANAGER:
Manager
Rachael, Gibson, 408-630-2884