BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Sole Source Purchase of Geographic Information Systems Enterprise Agreement and Managed Cloud Services Agreement from Environmental Systems Research Institute for up to $995,000.
End
RECOMMENDATION:
Recommendation
A. Affirm that Environmental Systems Research Institute is the sole source supplier of geographic information systems software;
B. Approve the sole source purchase of Enterprise Agreement and Managed Cloud Services from Environmental Systems Research Institute for up to $995,000;
C. Authorize the Board Chair or his designee to execute the Enterprise Agreement with Environmental Systems Research Institute; and
D. Authorize the Board Chair or his designee to execute the Managed Cloud Services Proposal.
Body
SUMMARY:
The District began using Environmental Systems Research Institute (Esri) software as its standard Geographic Information Systems (GIS) platform in the mid-1990s. Over the years, use of GIS at the District has expanded to the point that it is "critically important to effectively managing both utility and watershed assets" (Information Systems Master Plan, 2012). For instance, GIS is a key part of the District's Clean Safe Water assessment. GIS is used to help answer questions from the public, such as "is my house in a flood zone?" or "which district do I live in and which director is my representative?" GIS also plays a vital role in managing District assets such as parcels and wells, and is integrated with the District's work and asset management system (Maximo).
The District now has over 325 desktop client GIS installations, approximately 25 staff using mobile GIS applications, and countless staff accessing web and other available GIS tools. In FY2018 alone, 54 staff have completed GIS training classes and another 25 have signed up for future training. In addition, the District's web site has 10 applications that utilize Esri technology to provide information to the public. The number of li...
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