BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Adopt Plans and Specifications and Authorize Advertisement for Bids for the Gold Street Median Removal Project, Project No. 00761023, Contract No. C0646 (San Jose) (District 3).
End
RECOMMENDATION:
Recommendation
A. Adopt the Plans and Specifications and Authorize Advertisement for Bids for the construction of the Gold Street Median Removal Project per the Notice to Bidders; and
B. Authorize the Designated Engineer to issue addenda, as necessary, during bidding.
Body
SUMMARY:
Project Background
The Gold Street Median Removal Project (Project) is located along Gold Street in the City of San Jose. A 200-linear-foot median on Gold Street, a high-density roadway in San Jose, is proposed to be removed to provide improved access to Pond A8. Pond A8, a U.S. Fish and Wildlife Service facility, is one of the sites used by the District to transport and place excavated sediment from creek sites. Removing the median will improve District operations by allowing trucks to make a left turn directly into the existing access point.
During the District’s Stream Maintenance Program construction season, current practice is for a significant number of trucks to make a U-turn near the existing access point, disrupting traffic flow along Gold Street. An estimated 80 trucks per day can use this access point when sediment is being transported to Pond A8. This number can more than double when multiple and/or large-scale sediment removal projects are underway. Removal of the median is expected to make the District’s sediment transport trucking operations more efficient and improve traffic flow along Gold Street and the surrounding community.
Attachment 2 includes a Project Location Map.
Outreach to Bidders
As part of the District’s customary small and local business outreach, the following routine steps will be taken: 1) the Notice to Bidders (Attachment 1) will be sent to approximately 27 planrooms, 20 minority businesses, Chambers of Commerce and small business groups; 2) the Notice will be sent to certified small business contractors and local and regional firms that have the appropriate license for this type of work; and 3) the Notice will also be provided to the Santa Clara and San Benito Counties Building and Construction Trades Council, which then sends out to approximately 100 Business Agents and Organizers. The Business Agents and Organizers send out to their Contractors Building Construction and Trades Council.
Board Adoption of Plans and Specifications and Addenda Authorization
District staff has been working closely with City of San Jose staff to ensure all City-required design elements have been included in the Contract Documents. The issuance of a City of San Jose Encroachment Permit is expected by mid-March, after which time the Project can be awarded. District staff is recommending the Board adopt the plans and specifications and authorize advertisement for bids. Authorizing the Designated Engineer to issue addenda during the bidding period allows for modifications to the construction Contract Documents, if necessary, before the contract is awarded.
Next Steps
If the Board approves the recommendations, staff will proceed to advertise for bids for Project construction. The next anticipated Board action is award of the construction contract, tentatively scheduled for April 9, 2019.
Project Delivery Process
Attachment 3 (Project Delivery Process Chart) highlights the current Project phase and the staff recommendations before the Board.
FINANCIAL IMPACT:
The estimated Project cost for planning, design, and construction is $200,000. The estimated construction contract cost is between $120,000 and $175,000. There are sufficient funds in the Board-approved current Fiscal Year 2019 budget, Project No. 00761023 to award this Project.
CEQA:
The Project is categorically exempt under Sections 15301 and 15304 of the CEQA Guidelines. If the Board approves the recommendations, staff will file a notice of exemption with the County of Santa Clara, Office of the Clerk Recorder.
ATTACHMENTS:
Attachment 1: Notice to Bidders
Attachment 2: Project Location
Attachment 3: Project Delivery Process Chart
UNCLASSIFIED MANAGER:
Manager
Sue Tippets, 408-630-2253