BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Report of Bids Received, and Award of Construction Contract for San Francisquito Creek Mitigation Planting and Establishment Maintenance Project, Project No. 26284002, Contract No. C0649 (Palo Alto) (District 7).
End
RECOMMENDATION:
Recommendation
A. Ratify Addendum No. 1 to the Contract Documents for the San Francisquito Creek Mitigation Planting and Establishment Maintenance Project;
B. Award the Contract to Ecological Concerns Inc., located in Santa Cruz, California, in the sum of either:
1. $416,250 for the Base Bid; or
2. $619,250 for the Base Bid and all Additives Bid Items; and
C. Approve a contingency sum of 10% of the awarded Contract Price and authorize the Deputy Operating Officer to approve individual change orders up to the designated amount.
Body
SUMMARY:
On February 26, 2019, the Board adopted final plans and specifications for the Project and authorized staff to advertise for construction bids. Staff has provided two alternative recommendations (Recommendation B.1. and B.2.) for the Board to consider: 1. Award the Base Bid scope of work, plant installation and one year of maintenance, or 2. Award the Base Bid scope and the additive bid items, which all relate to the contractor performing a second year of plant establishment maintenance.
The decision to award the additive items relates solely to whether the Board chooses to pay for this work. In 2014 the Board established a not-to-exceed limit of $28 million in funding as its contribution for construction of the San Francisco Bay to Highway 101 project reach. The San Francisquito Creek Joint Powers Authority (SFCJPA) member agencies entered into a Construction Funding Agreement (Agreement), (later amended to increase the total amounts to be paid by each agency except Valley Water), which provides for the monetary commitments of each member agency. There are sufficient funds remaining in the Agreement and Valley Water's not-to-exceed amount to pay...
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