BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Approve Update to Change Control Process for Safe, Clean Water and Natural Flood Protection Program Schedule Adjustments, and Approve Fiscal Year 2019 Schedule Adjustments.
End
RECOMMENDATION:
Recommendation
A. Approve update to Change Control Process for Safe, Clean Water and Natural Flood Protection Program Schedule Adjustments; and
B. Approve Fiscal Year 2019 Schedule Adjustments.
Body
SUMMARY:
Background
Approved by voters in November 2012, the Safe, Clean Water and Natural Flood Protection (Safe, Clean Water) Program was developed to allow for adjustments as needed, to ensure that key performance indicators (KPIs) are achieved on time and within budget.
On April 26, 2016, the Board approved the Change Control Process that identified the processes for making adjustments and modifications to the program (Attachment 1). In general, adjustments are made by the Board during public board meetings and the approved changes are incorporated into subsequent annual reports and 5-year implementation plans.
At the onset of the Safe, Clean Water Program, the majority of schedule adjustments were for capital projects. In turn, the Change Control Process identified the Board's annual capital project status report as the appropriate time to request schedule adjustments for Safe, Clean Water projects.
Recommended Process Improvement for Schedule Adjustments
Over the course of the past six years of implementing the Safe, Clean Water Program, there have been non-capital projects that have required schedule adjustments. On such occasions, those schedule adjustments have been included in the capital project status report item for approval by the Board.
While this approach has met the Safe, Clean Water Program requirement that adjustments be approved by the Board during a public meeting and was aligned with the Change Control Process, to better reflect the needs of the program, staff recommends that the schedule adjustme...
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