BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Adopt Plans and Specifications and Authorize Advertisement for Bids for the Vasona Pump Station Fence and Gates Replacement - Phase 1, Project No. 92764009, Contract No C0654 (Los Gatos) (District 7).
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RECOMMENDATION:
Recommendation
A. Adopt Plans and Specifications and Authorize Advertisement for Bids for the Vasona Pump Station Fence and Gates Replacement Project per the Notice to Bidders; and
B. Authorize the Designated Engineer to issue addenda, as necessary, during the bidding process.
Body
SUMMARY:
The objective of the Vasona Pump Station Fence and Gates Replacement - Phase 1 Project (Project) is to enhance the physical security of the facility. The Project scope includes replacement of 1,600 linear feet (LF) of existing 6-foot high fencing with 8-foot high mini-mesh chain-link fence; installing 500 LF of new fencing along other segments of the District’s property line; replacing one existing and installing two new 6-foot wide pedestrian gates; replacing three existing and installing one new 25-foot long and one 10-foot long manual vehicular gate; and installing one new automatic vehicular security gate.
Staff is recommending the Board approve the Project’s final plans and specifications and authorize staff to advertise for construction bids.
Previous Board Actions
On June 11, 2019, the Board held a public hearing and adopted Resolution 19-51 approving the Engineer’s Report and approving the Project.
Permits
No permits are required for this Project.
Next Steps
If the Board approves staff’s recommendations, staff will proceed to advertise the Project for construction bids. Staff anticipates recommending award of a construction contract on November 12, 2019.
FINANCIAL IMPACT:
The estimated construction contract of the Project is approximately $600,000 to $700.000. This Project is included in the FY 2020-24 CIP and there are adequate funds in FY20 Board-approved budget for the Raw Water Small Capital Project to finance this effort. The Project will be funded by the Water Enterprise Fund, with 100% of the costs allocated to Zone W-2 (North County).
CEQA:
The proposed Project qualifies for a Categorical Exemption under CEQA Guidelines Section 15301; Existing Facilities [Class 1 - operation, repair, maintenance, minor alteration of existing structures and facilities]. A Notice of Exemption has been prepared and filed with the County of Santa Clara Office of the Clerk/Recorder.
ATTACHMENTS:
Attachment 1: Notice to Bidders
Attachment 2: Project Delivery Process Chart
Attachment 3: Map
UNCLASSIFIED MANAGER:
Manager
Katherine Oven, 408-630-3126