BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Approve the Cost Reimbursement Agreement with Google, LLC for Construction of Bay Trail Improvements as Part of the Sunnyvale East and West Channels Flood Protection Project, Project No. 26074002 (Sunnyvale), (District 3).
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RECOMMENDATION:
Recommendation
A. Approve the Cost Reimbursement Agreement with Google, LLC for Construction of Bay Trail Improvements as Part of the Sunnyvale East and West Channels Flood Protection Project; and
B. Authorize the Chief Executive Officer (CEO) to execute the Cost Reimbursement Agreement with Google, LLC for Construction of Bay Trail Improvements as Part of the Sunnyvale East and West Channels Flood Protection Project.
Body
SUMMARY:
Google, LLC (Google) has proposed improving the existing San Francisco Bay Trail at trail segments A, B, and C as shown on the attached Cost Reimbursement Agreement, Exhibit A, by resurfacing the trail segments with decomposed granite. These improvements will be made at no cost to the public. Google has requested that the Santa Clara Valley Water District (Valley Water) incorporate the trail improvements into Valley Water’s Sunnyvale East and West Channels Flood Protection Project (Project).
The existing San Francisco Bay Trail runs along the Sunnyvale East and West Channels levees and is maintained by the City of Sunnyvale (City) under a 1998 Joint Use Agreement (JUA) between the City and Valley Water. The Project proposes levee raising and floodwall installation along the existing Bay Trail. Incorporating the Bay Trail improvements within the Project will minimize construction impacts to recreation, detour impacts during construction, and potential damage to the Bay Trail. Integration of the trail improvements into the Project will also reduce the overall cost of both efforts by avoiding unnecessary duplicative levee work and providing a single unified construction management administration. Once Valley Water acquires the necessary permits from the resource agencies to construct the Project, Valley Water will advertise and publicly bid the Project and include Google’s Bay Trail Improvements as a "supplemental bid item" to ascertain the bidders' proposed price for this work.
This agenda item presents a request for the Board of Directors (Board) to consider cost reimbursement by Google to Valley Water to incorporate the San Francisco Bay Trail decomposed granite resurfacing improvements within the Project.
Project Background
The Clean, Safe Creeks & Natural Flood Protection Plan, approved by the voters in 2000, whose funding was subsumed into the more recently voter-approved Safe, Clean Water and Natural Flood Protection Program in November 2012, provides funding for the planning, design and construction of flood improvements to provide flood protection to residents and businesses of the City of Sunnyvale and unincorporated Santa Clara County, situated along both the Sunnyvale East and Sunnyvale West Channels. The Project, when completed, is expected to provide 100-year flood protection to an estimated 1,618 properties and approximately 47 acres of industrial and government lands.
In September 2014, the Board certified an environmental impact report (EIR) for Valley Water’s Sunnyvale East and West Channels Flood Protection Project. Since Project approval, Valley Water staff has completed the design documents and is currently working with regulatory agencies to obtain the necessary permits for Project construction. Upon receipt of the required permits, staff will recommend the Board to adopt the plans and specifications and authorize advertisement for bids.
FINANCIAL IMPACT:
Although Valley Water will incur negligible costs for incorporating Google's request for resurfacing the existing Bay Trail as a supplemental bid item within the proposed Valley Water flood protection construction documents, the costs for all materials and associated work will be reimbursed to Valley Water by Google, including any additional work that is mutually beneficial should both parties agree.
CEQA:
In September 2014, the Board of Directors (Board) certified an environmental impact report (EIR) for Valley Water’s Sunnyvale East and West Channels Flood Protection Project, and the surface material substitution of decomposed granite does not result in any new environmental impact.
ATTACHMENTS:
Attachment 1: Agreement
UNCLASSIFIED MANAGER:
Manager
Heath McMahon, 408-630-3126