BOARD AGENDA MEMORANDUM
SUBJECT:
Title
Approve Amendment No. 1 to Agreement No. A4265G with Carpi and Clay, Inc., for Federal Representation Services, Project No. 60231003, CAS File No. 4942, Increasing the Not-to-Exceed Fee from $112,800 by $117,600, for a Total Revised Fee of $230,400, and Extend the Agreement Term to June 30, 2021.
End
RECOMMENDATION:
Recommendation
Approve Amendment No. 1 to Agreement No. A4265G with Carpi and Clay, Inc., for Federal Representation Services, Project No. 60231003, CAS File No. 4942, increasing the not-to-exceed fee from $112,800 by $117,600, resulting in a total revised fee of $230,400, and extend the Agreement term to June 30, 2021.
Body
SUMMARY:
Staff desires to exercise its first one-year option to renew and extend the duration of the Agreement by 12 months, ending on June 30, 2021. Execution of Amendment No. 1 to renew this Agreement will result in an increase of the Agreement not-to-exceed amount from $112,800 to $230,400. The monthly fixed fee amount for services provided by the Consultant will increase to $9,800/month during the extended 12-month period.
The Agreement was originally signed on June 7, 2019, for a one-year period ending June 30, 2020, with an option for Valley Water to extend the Agreement for two additional one-year periods.
Approval of the recommended action will allow the Consultant to continue to provide critical advocacy and lobbying services with a focus on appointed officials and executive agency staff at Valley Water’s direction and on our behalf in Washington, D.C. These services will enable Valley Water and its Board of Directors to achieve a high level of influence on federal policy and increases the probability of securing federal funding for local flood protection and water supply projects.
Amendment No. 1 to Agreement No. A4265G
Amendment No. 1 to this Agreement will increase the not-to-exceed fee from $112,800 by $117,600 to $230,400 and extend the current expiration from June 30, 2020, to June 30, 2021. The monthly fixed fee amount for services provided by the Consultant will increase by $400 from $9,400/month to $9,800/month through June 30, 2021.
FINANCIAL IMPACT:
Approval of Amendment No. 1 shall not exceed the amount of $230,400 through June 30, 2021. The Amendment alters the Agreement such that $112,800 covers FY 2019-2020 and $117,600 will cover FY 2020-2021. There are adequate funds in the Office of Government Relation’s Board-adopted FY 2020-2021 budget, Project 60231003 Federal Government Relations, to encumber the necessary fees to support the Consultant’s services.
CEQA:
The recommended action does not constitute a project under CEQA because it does not have a potential for resulting in direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
Attachment 1: Amendment No. 1
UNCLASSIFIED MANAGER:
Manager
Rachael Gibson, 408-630-2884