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File #: 20-0906    Version: 1 Name:
Type: Assistant CEO Item Status: Agenda Ready
File created: 9/21/2020 In control: Board of Directors
On agenda: 10/13/2020 Final action:
Title: Approve Amendment No. 4 to Agreement No. A3675A with GEI Consultants, Inc., for Planning and Environmental Consultant Services for Calero and Guadalupe Dams Seismic Retrofits Project, Project No. 91084020 (San Jose) (District 1).
Attachments: 1. Attachment 1: Amendment No. 4

BOARD AGENDA MEMORANDUM


SUBJECT:
Title
Approve Amendment No. 4 to Agreement No. A3675A with GEI Consultants, Inc., for Planning and Environmental Consultant Services for Calero and Guadalupe Dams Seismic Retrofits Project, Project No. 91084020 (San Jose) (District 1).


End
RECOMMENDATION:
Recommendation
Approve Amendment No. 4 to Agreement No. A3675A with GEI Consultants, Inc., for Planning and Environmental Consultant Services for Calero and Guadalupe Dams Seismic Retrofits Project, to increase the not-to-exceed fee by $2,709,970, resulting in a total not-to-exceed fee of $8,929,811.


Body
SUMMARY:
Valley Water is undertaking the Calero and Guadalupe Dams Seismic Retrofits Project (Project) to address seismic stability deficiencies, rehabilitate aging appurtenant facilities, and to ensure compliance with current dam safety standards. The staff recommended alternatives have been selected for retrofit of the dams and Project design is underway.

Agreement A3675A with GEI Consultants, Inc. (Consultant) includes scope to complete the environmental analysis and documentation to comply with the California Environmental Quality Act (CEQA) and the acquisition of permits for construction. Approval of Amendment No. 4 is recommended in order to increase the not-to-exceed fee so that the Consultant can perform the remaining services described below.

Amendment No. 4 to this Agreement will increase the not-to-exceed fee by $2,709,970 for the Consultant to perform:

1. Additional project management services during an extended planning and environmental services term;
2. Additional environmental documentation and permit support necessary to address regulatory agency requirements and comments received by Valley Water in 2018, on the Notices of Preparation (NOPs) of Draft Environmental Impact Reports for the two dam projects.
3. Add funds to the Supplemental Services task as previously budgeted funds were expended to perform various needed investigations and analyse...

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