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File #: 21-1057    Version: 1 Name:
Type: Water Utility Enterprise Item Status: Agenda Ready
File created: 9/23/2021 In control: Board of Directors
On agenda: 10/12/2021 Final action:
Title: Receive the Capital Improvement Program Committee's September 20, 2021 Request for Staff to Present to the Board the Recommendation to Proceed to the Request For Proposal Stage With a Single Proposer for the Coyote Pumping Plant Adjustable Speed Drive Replacement Project, Project No. 91234002, (Morgan Hill), (District 1).
Attachments: 1. Attachment 1: PowerPoint
BOARD AGENDA MEMORANDUM


SUBJECT:
Title
Receive the Capital Improvement Program Committee's September 20, 2021 Request for Staff to Present to the Board the Recommendation to Proceed to the Request For Proposal Stage With a Single Proposer for the Coyote Pumping Plant Adjustable Speed Drive Replacement Project, Project No. 91234002, (Morgan Hill), (District 1).


End
RECOMMENDATION:
Recommendation

A. Receive an update on the Coyote Pumping Plant Adjustable Speed Drive Replacement Project Design-Build Request for Qualifications;

B. Approve staff's recommendation to proceed with a single proposer, as supported by the Capital Improvement Program Committee during their September 20, 2021 meeting; and

C. Provide direction to staff as necessary.


Body
SUMMARY:
The objectives of the Coyote Pumping Plant Adjustable Speed Drives (ASD) Replacement Project (Project) are to plan, design, and construct improvements to replace six ASD and associated mechanical, electrical, and control equipment at the Coyote Pumping Plant.
The Board of Directors approved implementing the design-build project delivery method for the Project at the March 12, 2019 Board Meeting. The Board also approved a Consultant Agreement with Brown and Caldwell, Inc. for planning, preliminary design, and design-build procurement support services.
Staff completed the planning and preliminary design and posted a Request for Qualifications (RFQ) from design-build entities on June 2, 2021. Staff conducted a prequalification meeting on June 18, 2021, which was attended by twenty-three attendees from fourteen different contractors/designers/suppliers. Staff received one Statement of Qualifications (SOQ) by the due date of July 29, 2021.
At the August 16, 2021 Capital Improvement Program (CIP) Committee Meeting, the Committee requested that staff re-evaluate the project with regard to the design-build RFQ/RFP process and return with a recommendation.
Subsequently, staff presented two options to m...

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